CMA Awards Mailing Service:
2007 Mail Policies and Procedures
Download Order Form (38KB, PDF)
What is the CMA Awards Mailing Service?
The CMA Board has authorized an opportunity for CMA Awards nominees to educate CMA voting members about the nominees and nominated products. This opportunity is available to all nominees, but nominees who are CMA members may take advantage of discounted rates.
This controlled mailing service is available only for those appearing on the second or final ballots of the 2007 CMA Awards during the balloting period from August 8 through October 23, 2007.
Under NO circumstances will the authorized mailing house release the CMA Awards mailing list to anyone.
What are the fees for the CMA Awards Mailing Service?
Fees vary depending on category of CMA Membership and the Areas to be mailed. Quantities of addressees are listed below.
Area I – All CMA Voting Members Residing in the United States
Quantity of mailing pieces necessary: 5,100 per mailing
| Non-Member Nominee | $2,200 |
| CMA Individual Members | |
| Regular Individual |
$2,000 |
| Sterling Individual | $1,800 |
| CMA Organizational Members | |
| Basic Level | $1,750 |
| Bronze Level | $1,650 |
| Silver Level | $1,500 |
| Gold Level | $1,250 |
| Platinum Level | $1,000 |
Area II – All CMA Voting Members Residing in Canada
Quantity of mailing pieces necessary: 100 per mailing
Additional fee per mailing $50
Area III – All CMA International Voting Members Residing Outside the U.S. and Canada
Quantity of mailing pieces necessary: 550 per mailing
Additional fee per mailing $50
What if I am not a CMA Member, but would like to receive a discounted fee?
You may apply for membership by contacting Brandi Simms at (615) 664-1607 or by applying online at www.CMAworld.com. In order to take advantage of the discounted membership rates, your application must be received for the Second & Third Ballot mailing by June 26.
Are there limits to the number of mailings a qualifying Nominee/Nominee Representative can send?
No. However, each mailing must have a separate authorization request form completed and each should be sent with separate payment. The mailing house will invoice separately.
What are the mechanics of the CMA Awards Mailing Service for qualified Nominee/Nominee Representative?
- Nominee/Nominee Representative must complete a Shipping Authorization Request form and send it with payment to CMA for approval.
- Upon approval from CMA, Nominee/Nominee Representative will be contacted by Southern Post (authorized mailing house) directly to work out logistics of the mailing and to determine postage and handling charges.
- Nominee/Nominee Representative must then deliver product/insert(s) and estimated postage payment for shipping directly to Southern Post.
- After the mailing is completed, Southern Post will invoice the Nominee/Nominee Representative directly for all mailing house handling charges and return any unused supplies and product/insert(s).
Who should I contact for questions regarding the 2006 CMA Shipping Authorization Request Form?
Brandi Simms
CMA
One Music Circle South, Nashville, Tenn. 37203
TEL: (615) 664-1607 FAX: (615) 726-0314
Email: bsimms@CMAworld.com
What is the time frame for 2007 CMA Awards balloting?
- First ballot e mailed to eligible CMA Voting Members – June 27
- First round ballot site closes – July 12 at 5:00pm
- Second ballot e mailed to eligible CMA Voting Members – August 8
- Second round ballot site closes – August 22 at 5:00pm
- Finalists for “The 41st Annual CMA Awards” announced – TBD
- Third / Final ballot e mailed to eligible CMA Voting Members – October 9
- Third / Final round ballot site closes – October 23 at 5:00pm
What is the time frame for mailing?
Qualified Nominee/Nominee Representative must indicate on the Shipping Authorization Form the date they will deliver their product/insert(s) to Southern Post mailing house. This will allow Southern Post to schedule the mailing so that it may be sent in a timely manner.
Allow up to 5 business days after Southern Post has received all mailing materials for your product to be mailed.
Who is responsible for what?
CMA is responsible for providing a digital file of the current CMA Awards Voting Membership mailing list to Southern Post by the day of each scheduled controlled mailing.
Nominee/Nominee Representative approved for using this service is responsible for dealing directly with Southern Post regarding all logistics and all additional charges incurred. Additional charges may include:
- Postage
- Labels/printing addresses
- Printing return address and permit information on envelopes
- Packaging supplies and envelopes
- Automated/manual compilation
- Handling fee
CMA is not responsible for any delays in mailing. Every effort is made to ensure accuracy of the CMA Voting Membership mailing list. All returned mail will go directly to sender listed on return address. CMA is not responsible for forwarding any returned mail.
Who is my contact at the authorized mailing house, Southern Post?
Crystal Hart
Southern Post
1500 Elm Hill Pike, Nashville, TN 37210
TEL: (615) 360-9310
FAX: (615) 360-9308
Email: crystal@southernpost.com
What postage costs will be incurred?
Postage costs will vary based on package weight, size and for the cost of first class mail.
If you have an estimated piece weight and size, Southern Post can figure an approximate postage amount in advance for anyone needing ample time to submit a check request.
What types of inserts can be mailed to CMA Voting Members?
-
CD in jewel case (belly band or with cover optional)
-
CD in digi pack (belly band or with cover optional)
- CD in cardboard sleeve (belly band or with cover optional)
(CDs must be mailed in an envelope)
- Postcard 4x6
- Postcard 5x7
- Postcard 8x10
- Postcard 9x12
(self-mailer or with envelope is optional)
- Double fold card no larger than 9x12
- Triple fold card no larger than 9x12
(self-mailer or with envelope is optional)
- Single Page Flyer (no larger than 9x12)
- Letter (no larger than 9x12)
(Flyers and letters must be mailed in an envelope)
- Video in cardboard sleeve
- Video in plastic case
- DVD in cardboard sleeve
- DVD in plastic case
(Videos and DVDs must be mailed in an envelope)
What types of inserts/envelopes are not acceptable?
- Inserts such as confetti and bulky objects that will not fit properly in a 10 x 13 maximum size envelope or No. 6 bubble pack envelope.
- Vellum envelopes
- Black or red envelopes
- Boxes
- Poster Tubes
CMA reserves the right of final approval on all items to be mailed to the voting membership. Anything considered derogatory of any nominee, the CMA Awards or the CMA itself cannot be accepted for mailing.
How will packages be sent?
All packages will be sent through the United States Postal Service via First Class Mail. Presorted/permit rates are applicable.
How many inserts can I send per envelope?
Limit 2 inserts per envelope.
Where should I send payment?
Payment for use of the CMA Awards Mailing Service must be sent to CMA with your shipping authorization request form.
Payment for postage and mailing house charges must be sent to Southern Post.
Postage payment is due to Southern Post in advance of mail out or you may use your presorted permit number on your envelope that will pull funds from your permit postage account.
Mailing house payments are due after the mailing is completed. You will be invoiced directly from Southern Post.
Postage is not payable to the U.S.P.S for permit mailings by credit card (as often requested), a check is required.